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North Central Branch, Entomological Society of America Final Business Executive Committee Meeting, March 26, 2003

Minutes:

In attendance: Jon Tollefson, Mike Gray, Scott Hutchins, Ric Bessin, Rob Wiedenmann, Fred Baxendale, Steve Yaninek, Gray Brewer, Billy Fuller, ZB Mayo, Marlin Rice, Larry Charlet, Dan Mahr

The meeting was called to order by President Mike Gray at 6:00 pm.

Scott Hutchins recommended that we nominate a branch representative for the National Awards Committee. One suggestion was Billy Fuller. Other national committees that need branch representatives are Education and Youth, Student Affairs Committee (Jeff Bradshaw). Other national committees that need at large nominations include Common Names, Membership, Public Information, and Rules. The nominations are needed before the May Governing Board meeting.

Billy Fuller reported from the Awards Committee. He felt that there were a few problems that could be averted with guidelines for presentations placed on the Branch website. Billy is willing to work with the next chair of the awards committee to resolve these issues.

Marlin Rice submitted a report from the Linnaean Games committee. There were nine teams that entered the competition this year. There remains a challenge to get the numbers of required questions for the committee. In 2003, Marlin has completed four years as gamesmaster has submitted his resignation. He did recommend that the branch purchase their own buzzers that would reside with the gamesmaster. The Executive Committee thanked Marlin for his sustained efforts. Marlin Rice submitted a written report.

President ZB Mayo asked if there was a need to a permanent site for the ESA branch websites. John Van Dyk will be at Iowa State University for the foreseeable future. The other question is whether we could take advantage for using the ESA electronic ballot for branch elections. We would need to check the By Laws to see what flexibility we have with electronic balloting. President Gray brought the issue of declining membership

Dan Mahr, chair of the Public Information Committee, received the responsibilities of the chair of this committee from President Mike Gray and sent an invitation to 70 state farm press, 7 television stations, and 50 farm radio stations in Wisconsin inviting them to attend at no charge. One reporter from one of the largest newspapers to visit the urban entomology symposium. Dan was a little surprised that there was not more interest from the farm press. Some other reporters may have visited without checking at the registration desk. Dan Mahr submitted a written report. Dan suggested that it would be helpful to have the past chairman serve on additional year to assist with the following year as well to provide continuity.

Ric Bessin proposed a budget for 2003, the budget was explained. Scott Hutchins moved to accept the budget, Jon Tollefson seconded and the budget was approved unanimously.

Fred Baxendale asked the Executive Committee to consider supporting Scott Hutchins as a candidate for Vice-President Elect. Fred Baxendale moved that the Executive Committee of the North Central Branch support Scott Hutchins as Vice President Elect and Jon Tollefson seconded the motion. The motion was discussed and was approved unanimously by the Executive Committee.

Mike Gray discussed the Winnipeg proposal for 2007. President Gray felt that Paul Fields and Brent Elliott made an excellent proposal. The Executive Committee felt that this is a worthwhile effort. Considerations of how to ensure student involvement in the meeting. One enticement would be to waive student registration fees for all students for this meeting. Scott Hutchins moved that we hold the 2007 NCB meeting in Winnipeg Canada, Steve Yaninek seconded the motion, and the motion carried unanimously.

The executive committee discussed some issues associated with lack of continuity from year to year with various committees. Fred Baxendale suggested that committee reports be posted on the branch website. With the program committee, regular conference calls with current and future members of the committee helped to develop an effective meeting in East Lansing. Steve Yaninek will be the local arrangements chair for the 2005 meeting in Indiana.

The meeting was adjourned by President Gray at 8:32 pm.

Respectfully submitted by,

Ric Bessin NCB ESA Secretary-Treasurer

North Central Branch - Entomological Society of America